We started off the meeting by recapping previous events: the BME Halloween party and the November 18th student-faculty luncheon. Although we did not have a large number of students attend the BME Halloween party, we had a HUGE TURNOUT for the student-faculty lunch! (See photos on the “Photos” page) Next time we will plan for a group of at least 50 people in order to prevent any shortage of food. We are looking forward the BME holiday party, in which Erica and Robin will be planning the entertainment (Holiday trivia, etc.). Also, we are looking forward to BESA’s “Adopt-A-Family” volunteering opportunity, especially after seeing how much interest there was in the BESA Thanksgiving Day volunteering event, which ended up being a hit! (See photos on the “Photos” page) We will be having another BESA meeting in January to discuss the BMES undergraduate research fair, scheduled for January 19th at 5:00 pm (immediately following seminar).
I. Budget
$1097.40 from Christal, $383.90 from Pasha (figures from 10/25/11; has not accounted for Halloween party, SFL)
II. Recapping Previous Events
BME Halloween Party: We neglected to invite BMES! 40 partiers sporadically attended with only 5 donning costumes (anomalous). Induce excitement in future years and condense the official party time? Games were exciting (donut-on-a-string).
Student-Faculty Lunch: Severe sustenance shortage stemming from sparse RSVP (18 students / no faculty, but >40 arrived). Exacerbated by excess selection (Namaste Nepal), inducing individuals to sample small spoonfuls of each dish. Already over-budget => aim for well-defined serving sizes with minimal selection (i.e. burritos from South Davis Guadalajara, contact Erica). Expect to entice 50 every event. Due to budgetary constraints, make no open invitation to UGs, post-docs, but do not bar them from attending.
III. BMES
Research fair – January 19, 5pm after the Thursday seminar. Open only to BMES members.
-BMES will arrange poster boards beforehand
-Business casual individuals with resumes will be channeled through the café where snacks abound
-ACTION ITEM: Kristen will inform faculty at the faculty meeting this Friday, and she will inform grad students to prepare posters in early January. This event will also be listed in our upcoming events.
ICC Resume workshop
-Grad student mentors are encouraged to attend and interact with mentees in preparing resumes.
-Engineering Career Fair is 3rd week of January
IV. Upcoming Events
BME Holiday Party– Saturday Dec. 3 6-9pm
-Erica and Robin are planning activities and prizes.
-ACTION ITEM: Christal will provide an object to Erica and Robin
-Regarding cleanup, encourage your friends and labmates to stay behind and help transport trash to the proper receptacles. BESA officer volunteers: Brad, Robin, Kristen, Meghan(?)
-BMES not invited
Ski Trip– Not the 1st weekend nor Presidents’ Day weekend of February
-ACTION ITEM: Pasha is organizing and should poll for the most popular resort (correlated with season passes)
Student-Faculty Lunch – Sometime in Winter Quarter
-Burritos from Guadalajara! Robin should contact Erica for contact information
BME Recruitment Weekend – March 1-4 (Feb. 29 for early arrivals)
BME Grad Student Research Symposium, May 11 (Friday), Alumni Center. See 10/25 notes for more info
V. Community Service/Outreach
Adopt-A-Family through STEAC. Aim to provide for 2 families of 4. A poster advertising this event will be available at the Holiday Party, possibly including a trifold brochure and a tree with gift wishes? ACTION ITEM: Also a coffee can can be placed in the office for donations.
Peanut butter drive – an email has been sent
Thanksgiving Volunteering – Thanksgiving Day. 13 volunteers (too many), everything went smoothly if not boringly. To better distribute the work, possibly add an event for the day after Thanksgiving in Sacramento. Contact Evan/Sarah for more information.
Giftwrapping – ACTION ITEM: Erica will contact malls, Target, etc. to determine whether this event will be feasible. Accept donations towards causes we already support such as Adopt-a-Family. Event could be scheduled on a Thurday after seminar.
Outreach event– Friday, December 2, LN2 ice cream!
VI. IMs
ACTION ITEM: Brad will poll for next quarter’s sports
VII. Next meeting – 1st week in January after classes start.
