Meeting minutes -4/29/09

Participants

1. Sunny Shah

2. Jake Setterbo

3. Laura Shih

4. Kristen Elli

6. Kavya Katipally

7. Jonathan Lam

8. Crystal Coolbaugh

9. Jennifer Phipps

10. Matt Soicher

11. Tonya Kuhl

12. Beth Dougherty

Camping Trip

§ 6 people dropped out because it is expected to rain in Bodega Bay this weekend. We could have a camping trip sometime in the second week of July. We cannot have it in between the finals and prelims. Some people suggested having a rafting trip in summer.

§ On the other hand, some people still want to go camping despite the weather forecast. Finally, we decided to make this a mini camping trip and organize another camping trip later in summer.

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Trampoline

• Crystal Coolbaugh is organizing this event.
• Rancho Cordova: Don’t have to rent shoes. 11AM-10PM: $9 first hour; $6 second hour; $15 for 2 hours. We could reserve our own space. 25+ people to get a discount.
• The other place (Rockland) is not open on Mondays. The plan is to have it on May 11^th from 7-9PM.
• BESA will set aside $5-10 per person, and a total of $200 for the event.

Prelim Student Lunch

• We’re considering having it sometime between May 11^th – 15^th. What works better for 1^st year students who are taking the prelims?
• We might order pizza for lunch.
• Erica and Matt will organize it.
• Try to have a cap on the number of students attending.

Paintball

• Jon Lam is organizing this event and he is looking at paintballtickets.com
• The cost is $5 for the whole day, including gear and everything else other than CO₂ and paintballs.
• We’re planning to buy 15 tickets ahead of time, and the first 15 people to RSVP will have their tickets paid for.
• Considering having it on May 23^rd/May 30^th

Spring BBQ

• Move the spring BBQ to sometime after finals and before prelims instead of having paintball and the BBQ on the same day. Space out the events.
• ChemE people are going to join us for this BBQ. There are 70 ChemE grad students and 35 Material Science grad students.
• Kavya Katipally is taking care of this event. She will also apply for the Dean Witter Fund.
• Tentative date: 2^nd week of June. Last day of exams is June 11^th.

Community Service

• Ice cream making was a success.
• Planning a high school visit on May 29^th. The plan is to meet up a week or two in advance and practice.
• Finalize demos on May 15^th.
• Jen Phipps will send out an e-mail to the people on her mailing list.

BESA Elections

• Diana is in charge of the elections.
• As usual, people will be asked to nominate themselves/other people.
• We might have a special outreach chair position.
• Deadline for nominations: 1^st week of June.
• Elections will be held during the spring BBQ and also by e-mail.

UC Wide Bioengineering Symposium

• Will be held in Davis next year.
• Erica wants to ask BME students who they’d like to invite as speakers.
• We discussed renting a university bus for Friday.

Next Meeting

May 27^th Wednesday at noon.