Meeting Minutes (04/01/2009)

Assistance:

1. Sunny Shah

2. Jake Setterbo

3. Laura Shih

4. Kristen Elli

5. Hillary Davis

6. Kavya Katipally

7. Jonathan Lam

8. Crystal Coolbaugh

9. Jennifer Phipps

10. Matt Soicher

11. Tonya Khul

12. Emily Pfeiffer

*Special Guest: Justin

Budget

• Jon: $878 and change
• Christal: $700.00

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BME Recruitment Weekend- March 6^th-7^th

Suggestions to improve the recruitment include:

1. Make Farmer’s Market trip a regular scheduled event.
2. We will stress the importance of being on schedule for Sac recruiters.
3. Promote outings with new students to get more student body involved.
4. Make an option for incoming students to stay with graduate students for the weekend instead of going to a hotel.

Student/Faculty Lunch, April 9^th

• We will be arranging a student/faculty lunch this month and we will try to arrange a dinner for next month.
• Matt will provide pizza from either Village Bakery or Symposium Pizza. We will also stress on people that are not vegetarians to eat the meat pizzas first and let veggie lovers take first dibs on a slice.

Trampoline Event

• Crystal suggested doing the event at Rockland Skyzone in between the hrs. of 3-8pm. They charge $9.00 per person for an hour, and they can do discounts for a group if we schedule ahead. This does not include shoe rental.
• Tonya suggested checking the rates at Skyhigh because they might have cheap tickets. They charge $9 per hr on weekends and you don’t have to rent special shoes to jump.
• The event should be scheduled fro 1 to 2 hrs.
• BESA will set $200 for the first 20 people that RSVP for trampoline jumping for an hr. However, people who do RSVP should bring $5 for parking.
• The event should be scheduled fro later than April 14^th, preferably a Friday evening.

Community Service

• Justin suggested an outreach program for students elementary, middle, and high school were we can give biomedical engineering related demonstrations to persuade students into being BME students after graduation.
• Jen has already started communicating with schools. She set April 24^th (elementary) and May 1^st (high school) as possible dates.
• For next year, we will set possible days to schedule for this outreach program to take place. Emails will be sent to schools prior visitations. It was recommended that we organize the event every 2^nd Friday of the month or even in summer programs.
• Ideas for demonstrations: cardiomyocytes, ice scream with liquid nitrogen, PDMS molds, etc.

Camping Trip (Erica and Matt)

• Erica recommended that we schedule the event for May 2^nd-3^rd or 15^th-16^th either at Bodega Bay or Point Reyes.
• Tonya suggested looking up a campsite at Santa Cruz by the beach. It might be a longer drive, but it could be worth it.
• Dinner and reservations will be covered by BESA.

Paintball

§ Jon will be in charge of organizing this event. He discussed that it would be $30 per person to rent everything, including 100 paintballs. If there were groups of people signed up for the event we could get more discounts: if 10 people are going, they discount the paintballs, and if 15 people show up, we can have our own private game.

§ Tonya will contact her resources and check if we can get other bargains.

Spring BBQ

• Kavya will be in charge of organizing the event.
• Usually, our spring BBQ is held at Manor Park in West Davis. She will find out if there are other park locations available for this event that have reasonable alcohol permit requirements, BBQ, etc.

PRELIM Student Lunch

• Prelim lunch will be held in Mid May or 3^rd week of May.
• A first year student will be assigned to talk to professors giving the 4 classes that will be evaluated in the test to see if they can spare a specific date and time to review with students. This person has to also contact Christal or Rosalind to reserve 2202 classroom for this review.

Elections

• I will send emails to graduate group for nominations for BESA committee members’ positions for next year at the end of May.
• Ballots will be made for the Student/Faculty lunch or dinner scheduled in June. Student body will vote for their favorite candidate at the event.
• We will discuss more on next meeting.

ANNOUNCEMENT

• Tonya received an email looking for two student volunteers to be involved in learning safety strategies against violence. These two students will serve as representatives of the graduate group and will provide help to students in need. If interested, contact Tonya for more information.

Next Meeting

• Next meeting will be held on Wednesday, April 29^th at noon in GBSF student lounge.